Productivity
Beginner
15 min
Professional email — writing for a decision, not for a record
The problem
You send a 300-word email explaining a situation and end with 'please advise'. Three days pass. You follow up.
The workflow
1Decide the ask
2Write the subject
3Ask in line one
4Add minimum context
5Offer options
6Cut to length
7Check register
★Send
What you need
Draft: 'Dear Sir, I hope this email finds you well. I wanted to bring to your notice regarding the vendor discussion we had last month with M/s Kaveri Polymers.
The tool
Any assistant with your voice samples
The prompt
Subscribers. The full prompt is part of the SMEMinds AI Playbook. See plans.
What comes back
1. THE ASK, as I understand it from your draft: unclear until the last line, and even then 'kindly advise how to proceed' does not say what you want.
Verify before you use it
Human review required. Check every line below before this leaves your screen.
- Confirm the Friday deadline is real. Manufactured urgency works once and then never again.
- Check the recommendation is genuinely yours. If you are not sure, say so rather than recommending to look decisive.
- 'Sir' is retained — appropriate in this organisation. Match the recipient rather than a style guide.
- Verify the ₹86 vendor's rate is current and for comparable quality and terms.